The Content Management workflow represents the departmental business activities that will be required to support the Vignette Content Management System. The workflow and approval processes will assist your department to utilize the content management system in the most efficient manner possible by allowing you to determine the necessary process and approvals for each content category and then automating them.

Vignette Requirements:

·         Within Vignette, the workflow processes will be aligned with Content Categories because workflow participants and approvals may change based on the type of content.

·         Content Categories will in turn be aligned with the navigation bar categories for your department.

·         For each content category, there will exist a group of people who will have authorization to access the content during the workflow process. These people will be aligned with a particular role within the workflow process.

·         Each content category will have a similar conceptual workflow design, but may have different approval processes and different people involved in the workflow steps.

·         All content belonging to a specific category will go through the same exact workflow (with the same approval process and people)

Given this back-end structure and the system requirements that are present, it will be necessary for the departments to complete the Workflow Roles Spreadsheet and pass that on to Internet Services so that department users can be added to the system and so that each workflow will have the correct set of users. This spreadsheet provides area for the department to enter the names of the people who will be responsible for performing specific roles for particular content categories.

Information on the Spreadsheet:

The spreadsheet will have to be completed by the department by entering the names of the people who will be responsible for performing certain roles for each content category.

1.       More than one person can be listed in each role for each content category

2.       Roles are listed Sequentially

3.       All roles do not need to be utilized. There may only be one approver, or there may be more than three as well.

4.       If an approver is outside the department, list the department name along with the name of the person.