Welcome aboard! I am always looking for ways to make new faculty’s transition to the  University of Texas Southwestern Medical Center Pediatricseasier at a very complex time.  If you have any suggestions on information that should be included in this document, please email me:

Ann.Tate@UTSouthwestern.edu

CONTACT SHEET
Helpful Phone Numbers

Helpful Web Links

1. UT Southwestern Medical Center Expenditure Policies
   
   http://www8.utsouthwestern.edu/vgn/images/portal/cit_56417/6/11/127038matrix%2011-03.pdf
   
   
2. IRB website: Forms, policies, contact information
   
   http://www8.utsouthwestern.edu/utsw/cda/dept31018/files/41623.html
   
   
3. Animal Resources Center: forms, policies, contact information, training
   
   http://www8.utsouthwestern.edu/utsw/cda/dept41600/files/54634.html
   
   
4. Grants Management Website:
   
   http://www8.utsouthwestern.edu/utsw/cda/dept29530/files/41331.html
   
   Information needed to complete grant forms:
   
   http://www8.utsouthwestern.edu/utsw/cda/dept29530/files/50179.html
   
   
5. UT Southwestern online telephone book:
   
   http://www8.utsouthwestern.edu/utsw/home/phonedir/index.html
   
   
6. UT Southwestern home page
   
   http://www8.utsouthwestern.edu/
   
   Pediatrics Department home page
   
   http://www8.utsouthwestern.edu/utsw/home/alldepts/pediatrics/index.html
   
   
7. Human Resources Intranet (benefits/forms/policies pertaining to employment):
   
   http://www8.utsouthwestern.edu/utsw/home/careers/internal/index.html
   
   
8. UT System ethics guide
   
   http://www.utsystem.edu/ogc/Ethics/Ethguide.htm
   
   

9. Required Computer Based Training (CBT):
   
   

   a.  Institutional Compliance
   
   http://www4.utsouthwestern.edu:8081/utswet/
   
   Click on the Start Online Training Button.

   Complete the form to take you to your training.
   
   b.  HIPAA
   
   https://www.hipaaprof.com/ut41/prod/index2.cfm
   
   Enter your User ID
   Enter the password - elearn
   
   c.  TCHR (Texas Commission on Human Rights) Mandated Training
   
   https://sws001.swmed.edu/iAim/login
   
   Sign on using your User ID and Password
   Click Training
   Click Office of Equal Employment Opportunity
   Click TCHR Compliance (Mandated Training) “For Credit”
   Print certificate when completed
   

10. VPN Access from off campus:
    
    http://inside.utsouthwestern.edu/irhome/network/vpnchange.htm
    
    

11. UT Southwestern Calendar and Events (including University Lecture Series)
    
    http://www8.utsouthwestern.edu/utsw/cda/dept37336/files/37833.html
    
    

12. UT Southwestern Handbook of Operating Procedures: (see Handbook table of
    contents attached)
    
    http://www8.utsouthwestern.edu/utsw/home/admin/hop/index.html
    
    

13. Personal Information (employment, vacation/sick leave accruals, payroll information)
    
    https://sws001.swmed.edu/iAim/login
    
    a.  To access: Log in using your Mednet ID and password
    
    b.  Select “Personal”.  At this point, you are able to change your personal data, view your  
         benefits information, access your pay stubs, etc.)    

  14.  Employee Guide (see table of contents attached): contains some of the same
         information as the Handbook of Operating Procedures; also contains employment
         information, particularly useful for supervisors

         http://www8.utsouthwestern.edu/utsw/cda/dept142150/files/142810.html

  15.  UT Southwestern Parking Information

         http://www.utsouthwestern.edu/utsw/home/facultyadministration/auxiliaryservices/parking/index.html

  16.  UT Southwestern Maps

         http://www8.utsouthwestern.edu/utsw/cda/dept23439/files/24888.html

  17.  Children’s Medical CenterMap

         http://www.childrens.com/patients_families/patien3.cfm?nav=44



ADMINISTRATIVE CONTACT LIST

Ann Tate
Manager
x82836

• Organizes/directs technical and administrative support functions
• New Project, Program, and Procedure Initiatives
• Ensures compliance with applicable laws, regulations, policies, and procedures

Marlo Steirer
Administrative Associate
x83563

• Administrative Support to Chairman
• Coordinate and Schedule Department Meetings
• Supports Grand Rounds

Pamela Jones
Administrative Manager
x83562

• Department/Division Budgets
• Faculty Incentives
• Personnel Issues
• Financial Reporting
• Payroll
• Ensures maintenance of webiste and review of annual report

Sandra Norris
Senior Budget Analyst
x88665

• Grants/Contracts Management
• Travel Requests/Reimbursements
• Accounts Payable
• Account Reconciliation
• Financial Reporting

Steve Wallace
Software Systems Specialist
x85467

• Assistance on the use of computing equipment and software
• Hardware and Software Troubleshooting Support
• Recommendations for computing equipment purchases
• Installation of Computing Equipment and Software
• Remote Computing Solutions
• Construction Coordination
• Asset Inventory Control

Marti Geron
Reimbursement Manager
x87535

• All CPT and ICD.9 Coding
• Billing Compliance
• Assists with Departmental Quarterly Audit Review
• Maintenance of Claims Manager Editing System
• Billing and Coding Appeals
  

Shonda McGraw-Stearn
Billing Operations Manager
x84796

• Resolution/Recommendations for Process Improvement Issues
• Credentialing/Billing Enrollment Process
• Supervision of Billing Personnel and Administrative Temporary Employees
• Cash Collection/Deposit Processes

Michelle Byington
Senior Administrative Assistant
x87535

• Recruiting Coordinator
  

ValenciaTurner
Senior Administrative Assistant
x56933

• Coordinate hospital and payer credentialing (new faculty and reappointments)
• Assist with licensing issues (new faculty and reappointments)
• Clinical Volunteer Appointments