For more help please telephone the IR Call Center at 214-648-7600, or e-mail them at IRCALLCENTER@UTSOUTHWESTERN.EDU. You may also telephone Internet Services directly at 214-648-6484.

Please Click on the Topics Below:

User Login and Password
My Tasks
Upload a New Image
Upload a Document
Edit an Existing Page
Select Stencil
Stencil A
Stencil B
Stencil C
Stencil D
Stencil E
Image Management
Left Navigation
Quick Link
Body Text
Linking
Types of Links
Keywords

User Login and Password

In user login box, enter your MedNet/Novell login ID**. This login will provide access to both the Content Management System (CMA) and the Novell network access. Once you have entered your user ID and password, please click on the Log In button.

**If you do not have a MedNet/Novell network login, you will not be able to access the Vignette Content Management System. If you need access to either application, please contact your department administrator or Information Resources at x87600. Forms to setup access can be found on the public S drive at S:\PUB\INFOSEC.

If you are having trouble logging in with an existing Novell ID please go to http://www8.utsouthwestern.edu/accessvalidation If you enter your ID and password and it comes back “False” you will need to contact Information Resources at x87600 to reset your password. If it comes back as successful please contact Internet Services x86484.

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The "My Tasks" screen appears after successful user login. This screen is like a "to-do" list. Users may create a new Web page, edit an existing Web page, approve content, reject content or send content back to the author/creator for resubmission.

ON THE "MY TASKS" SCREEN:

Create a New HTML Page

This function allows users to select a stencil or template for their Web page.

Upload a New Image

This function allows users to upload images such as graphics or pictures for approval process. Click on the Image icon (above), enter information as directed, click “save” at the bottom. The image will be emailed to the graphic standards committee for approval.

Upload a Document

This function allows users to upload Documents such as .pdf files for approval process. Click on the Image icon (above), enter information as directed, click “save” at the bottom. The document will be emailed to the graphic standards committee for approval.

Find/ Edit an Existing Page

This function allows users to edit either an existing live or working Web page that has been created in the CMA. It does not search for external pages. By clicking on this link, users will be taken to a browser to search for the page they want to edit.

Approve, Take Ownership, Restart Workflow/Reject Task, and Delete

This function is used to approve, take ownership of, reject, or delete the page selected. Simply check the box next to the item you want to modify and choose the function desired ( to approve , to take ownership , to reject/restart, or to delete the page )

The Task State column describes the action that needs to be performed on your content. The Content Category column indicates the department content belongs to. The Edit Content refers to the title of the page/image to be edited. Created By indicates the content author; Date Created is the date the content was originally created. Modified By and Date Modified indicate who edited the content and when the edits occurred.

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Select a Content Category

This drop-down box lists departments, schools or divisions that you belong to and are authorized to create,
edit or approve content for. You will only see the areas for which you have access. Please contact Internet
Services at ext. 86484, if you do not see your appropriate department, division or school.

**Please make sure to choose the correct “breadcrumb” or pathway for your pages. If you are creating an
Education page make sure you choose Home> Education >, or if you are creating a Research page you
choose Home> Research >, etc. Once you have selected you content category, click “Save”. You will
be taken to the Stencil Selector page.

Select Stencil

When you click on Create a New HTML Page, the stencil selector page will appear. At the bottom of page
are five stencils that have been approved. If you click on a thumbnail, a larger image will appear for preview.
The name and description of the selected stencil will appear in the fields next to the enlarged image.

When you have decided upon a stencil, click Select to begin creating your Web page.

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Stencil A

. This screen allows you to create content, images and navigation for your page.

•  Refreshment Date: enables users to create an e-mail reminder to update or remove time-sensitive
content from the Web page. The option works much like the Groupwise calendar tool. Click on the
calendar image and a pop-up calendar will appear. Double-click on the date the content needs to
be edited, and that date will appear in the Refreshment Date field. On that date, you will receive
an automatic e-mail reminder.

•  Launch Date is similar to the Refreshment Date option. If you have created or edited a Web page
and want the new material/edits to be launched on a certain date, click on the calendar image and
then double-click the appropriate date.

•  Page Title : simply enter the name of your Web page. Page Title is a required field and is the actual
title of your page.

•  New Comments field is reserved for comments by persons designated in your workflow regarding
this Web page. For example, if content has been rejected or sent back for additional work, this field
will contain information on the action and the individual who performed it. Users should click on
View Comment History to review all comments/actions for that particular section of content.

To add content simply choose the “Select” button next to the area you want to add/edit content.

•  Thumbnail(s): Choose images for your thumbnails from our Image Management Bank .

•  Left Navigation: This option allows users to create and edit left navigation menu headings and
subheadings for Web. To maintain consistency throughout your site we recommend keeping
the left navigation the same on each page. These are departmentally relevant links

•  Quick Links: Links that can showcase information that may not be found on the left navigation menu.
For instance, a department may wish to prominently display links to time-sensitive information on
upcoming seminars, faculty awards or visiting professorships.

•  Body Text: Allows users to place (copy/paste) or create content for the page. Click here for more
information on how to use eWebEditPro

•  Keywords: Specific words you assign/attach to each page you create. These will help identify your
Web pages in search engines. You must assign at least one keyword to each page before saving the page.

To change a stencil: Save page. Click on “Select New Stencil”. Choose new stencil. Save page again.
To change a content category: Save page. Click on “Select New Stencil”. Choose new stencil. Save page again.

After creating/editing a page you must Save the page and then click on “My Tasks”
button at the top of the page where you can either approve your page(s), create a
new one, edit one, or log out.

*Note: The top left thumbnail is hardcoded and will be on every page you create. You can not change this image.

. This screen allows you to create content, images and navigation for your page.

•  Refreshment Date: enables users to create an e-mail reminder to update or remove time-sensitive
content from the Web page. The option works much like the Groupwise calendar tool. Click on the
calendar image and a pop-up calendar will appear. Double-click on the date the content needs to be
edited, and that date will appear in the Refreshment Date field. On that date, you will receive an
automatic e-mail reminder.

•  Launch Date is similar to the Refreshment Date option. If you have created or edited a Web page
and want the new material/edits to be launched on a certain date, click on the calendar image and
then double-click the appropriate date.

•  Page Title : simply enter the name of your Web page. Page Title is a required field and is the actual
title of your page.

•  New Comments field is reserved for comments by persons designated in your workflow regarding
this Web page. For example, if content has been rejected or sent back for additional work, this field
will contain information on the action and the individual who performed it. Users should click on
View Comment History to review all comments/actions for that particular section of content.

To add content simply choose the “Select” button next to the area you want to add/edit content.

•  Thumbnail(s): Choose images for your thumbnails from our Image Management Bank .

•  Left Navigation: This option allows users to create and edit left navigation menu headings and
subheadings for Web. To maintain consistency throughout your site we recommend keeping
the left navigation the same on each page. These are departmentally relevant links

•  Body Text: Allows users to place (copy/paste) or create content for the page. Click here for more
information on how to use eWebEditPro

•  Keywords: Specific words you assign/attach to each page you create. These will help identify your
Web pages in search engines.. You must assign at least one keyword to each page before saving the page.

Always remember to choose the “Save” button before returning to the “My Task” page.

To change a stencil: Save page. Click on “Select New Stencil”. Choose new stencil. Save page again.

After creating/editing a page you must Save the page and then click on “My Tasks”
button at the top of the page where you can either approve your page(s), create a
new one, edit one, or log out.

*Note: The top left thumbnail is hardcoded and will be on every page you create. You can not change this image.

. This screen allows you to create content, images and navigation for your page.

•  Refreshment Date: enables users to create an e-mail reminder to update or remove time-sensitive
content from the Web page. The option works much like the Groupwise calendar tool. Click on the
calendar image and a pop-up calendar will appear. Double-click on the date the content needs to be
edited, and that date will appear in the Refreshment Date field. On that date, you will receive an
automatic e-mail reminder.

•  Launch Date is similar to the Refreshment Date option. If you have created or edited a Web page
and want the new material/edits to be launched on a certain date, click on the calendar image and
then double-click the appropriate date.

•  Page Title : simply enter the name of your Web page. Page Title is a required field and is the actual
title of your page.

•  New Comments field is reserved for comments by persons designated in your workflow regarding
this Web page. For example, if content has been rejected or sent back for additional work, this field
will contain information on the action and the individual who performed it. Users should click on
View Comment History to review all comments/actions for that particular section of content.

To add content simply choose the “Select” button next to the area you want to add/edit content.

•  Left Navigation: This option allows users to create and edit left navigation menu headings and
subheadings for Web. To maintain consistency throughout your site we recommend keeping
the left navigation the same on each page. These are departmentally relevant links

•  Quick Links: Links that can showcase information that may not be found on the left navigation menu.
For instance, a department may wish to prominently display links to time-sensitive information on
upcoming seminars, faculty awards or visiting professorships.

•  Body Text: Allows users to place (copy/paste) or create content for the page. Click here for more
information on how to use eWebEditPro

•  Keywords: Specific words you assign/attach to each page you create. These will help identify your
Web pages in search engines. You must assign at least one keyword to each page before saving the page.

To change a stencil: Save page. Click on “Select New Stencil”. Choose new stencil. Save page again.

After creating/editing a page you must Save the page and then click on “My Tasks”
button at the top of the page where you can either approve your page(s), create a new one, edit one, or log out.

*Note: The top left thumbnail is hardcoded and will be on every page you create. You can not change this image.

This screen allows you to create content, images and navigation for your page.

•  Refreshment Date: enables users to create an e-mail reminder to update or remove time-sensitive
content from the Web page. The option works much like the Groupwise calendar tool. Click on the
calendar image and a pop-up calendar will appear. Double-click on the date the content needs to
be edited, and that date will appear in the Refreshment Date field. On that date, you will receive an
automatic e-mail reminder.

•  Launch Date is similar to the Refreshment Date option. If you have created or edited a Web page and
want the new material/edits to be launched on a certain date, click on the calendar image and then
double-click the appropriate date.

•  Page Title : simply enter the name of your Web page. Page Title is a required field and is the actual
title of your page.

•  New Comments field is reserved for comments by persons designated in your workflow regarding this
Web page. For example, if content has been rejected or sent back for additional work, this field will
contain information on the action and the individual who performed it. Users should click on
View Comment History to review all comments/actions for that particular section of content.

To add content simply choose the “Select” button next to the area you want to add/edit content.

•  Left Navigation: This option allows users to create and edit left navigation menu headings and
subheadings for Web. To maintain consistency throughout your site we recommend keeping the
left navigation the same on each page. These are departmentally relevant links

•  Body Text: Allows users to place (copy/paste) or create content for the page. Click here for more
information on how to use eWebEditPro

•  Keywords: Specific words you assign/attach to each page you create. These will help identify your
Web pages in search engines. You must assign at least one keyword to each page before saving the page.

To change a stencil: Save page. Click on “Select New Stencil”. Choose new stencil. Save page again.

After creating/editing a page you must Save the page and then click on “My Tasks”
button at the top of the page where you can either approve your page(s), create a new one,
edit one, or log out.

*Note: The top left thumbnail is hardcoded and will be on every page you create. You can not change this image.

.

This screen allows you to create content, images and navigation for your page.

•  Refreshment Date: enables users to create an e-mail reminder to update or remove time-sensitive
content from the Web page. The option works much like the Groupwise calendar tool. Click on the
calendar image and a pop-up calendar will appear. Double-click on the date the content needs to be
edited, and that date will appear in the Refreshment Date field. On that date, you will receive an
automatic e-mail reminder.

•  Launch Date is similar to the Refreshment Date option. If you have created or edited a Web page
and want the new material/edits to be launched on a certain date, click on the calendar image and
then double-click the appropriate date.

•  Page Title : simply enter the name of your Web page. Page Title is a required field and is the actual
title of your page.

•  New Comments field is reserved for comments by persons designated in your workflow regarding
this Web page. For example, if content has been rejected or sent back for additional work, this field
will contain information on the action and the individual who performed it. Users should click on
View Comment History to review all comments/actions for that particular section of content.

To add content simply choose the “Select” button next to the area you want to add/edit content.

•  Thumbnail(s): Choose images for your thumbnails from our Image Management Bank .

•  Left Navigation: This option allows users to create and edit left navigation menu headings and
subheadings for Web. To maintain consistency throughout your site we recommend keeping
the left navigation the same on each page. These are departmentally relevant links

•  Body Text: Allows users to place (copy/paste) or create content for the page. Click here for more
information on how to use eWebEditPro

•  Keywords: Specific words you assign/attach to each page you create. These are words that will help
identify your Web pages in search engines. You must assign at least one keyword to each page
before saving the page.

To change a stencil: Save page. Click on “Select New Stencil”. Choose new stencil. Save page again.

After creating/editing a page you must Save the page and then click on “My Tasks”
button at the top of the page where you can either approve your page(s), create a new one,
edit one, or log out.

*Note: The top left thumbnail is hardcoded and will be on every page you create. You can not change this image.

Image Management

These options allow users to search for, preview and choose the images that populate this Web page.
The Images are part of an approved database that have been approved both for departmental and university-wide
use.

When you click Select , the screen that appears allows you to search for an appropriate image in a number of ways.
If you know the name of the image, simply enter it in the Image Name box and click search . For example, if you
enter McDermott as your image name, the thumbnails at the bottom of the page will be populated with the various
images labeled McDermott.

If you're looking for general photos of students, buildings or medical equipment, simply select that category
from the Image Category drop-down menu, click search and make your selection from the corresponding
thumbnails.

Clicking on one of the thumbnails allows you to enlarge the selected image. When you click Accept , the
image will appear in the appropriate place on your Web page.

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Left Navigation

This option allows users to create and edit left navigation menu headings and subheadings for Web. To
maintain consistency throughout your site we recommend keeping the left navigation the same on each page.
These are departmentally relevant links.

To add a Main Left Navigation Link : Click on the Add Menu Item link at the top of the page, then:

IF you have NOT created the page you are linking to yet :

•  Put the title of the link in the title box. This will be the page title you want to link to
from your left navigation.

•  Put a “# ” where the actual URL will go. This will hold the title in place but will not
link to anything.

•  Click “OK”

•  You will have to come back after you have created the page and link it.

If you have created the page :

•  Put the title of the link in the title box. This will be the page title you want to link to
from your left navigation.

•  Put your curser in the URL box and click on “Browse Links”

•  You will now be able to browse for the page you want to link to by using specific
search criteria (keyword, content category, user id, type of page, etc.)

•  Put in your search criteria and click “search”

•  Find the page you want to link to in the list provided and click on the title of the page.

•  The link to that page will automatically be put in the appropriate box for you.

•  Click “OK”—this saves the information you just entered

If it is an outside source (ie-a site on the web ):

•  Put the title of the link in the title box. This will be the page title you want to link to
from your left navigation.

•  Go to the site you want the link to be directed

•  Copy the link and paste it into the URL box.

To Link Uploaded/Approved Documents:

•  Log into the CMA

•  Find the page you want to put the link on

•  Go into the section of the page you want the link to be in ( body text, left navigation,
or quick links)

•  Click on browse links (or insert link if you are in the body text)

•  Type the title of the document in the “keyword” box

•  In the bottom right hand corner you will see "Search by Content Type". Click on that
and select "Static Document". DO NOT search by your ID.

•  Click Search

•  Click on the title of the Document, which will link the document on your page

The Import function allows you to migrate your completed left navigation into your other pages.

To Import Left Navigation into other departmental pages:

•  Create your Home Page with the Left Navigation included.

•  Most pages will not have been created yet so put a # in the box where the link goes.
This will save the word on your page so you don't get an Error page if you click on it.

•  Create all of your Left Navigation Pages, without putting any left navigation links in them. Just
put in your Content into the Body Text section.

•  Go back to your Home Page , select Left Navigation and link to the pages you have created:

•  Click on Edit next to each left navigation

•  Browse for the page using the search criteria (by Title, Content Category, Novell ID,
Date Created, Date Modified)

•  Click on the page title, it will automatically place the link in the right place

•  Do this for every Left Navigation link

•  Click the OK button when finished

•  Go to each Left Navigation page in the CMA and select Left Navigation.

•  Click on Import

•  Browse for your Home Page

•  Click on your Home Page

•  This will automatically put the Left Navigation and their links onto your page.

•  Repeat for every other page

•  Click “OK”—this saves the information you just entered

Choosing Type of Link

Choose from link, text, or pop-up.

•  A link is a hyperlink to a page or document.

•  Text is plain text with no link associated with it.

•  A pop-up allows you to enter a hyperlink to another page in a new browser window to keep one
from losing their place in the UT Southwestern web site.

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Quick Link

Quick Links are a feature of several of the stencils and can showcase information that may not be found on
the left navigation menu. For instance, a department may wish to prominently display links to time-sensitive
information on upcoming seminars, faculty awards or visiting professorships. The Add , Edit and Remove
options all take users to the same screen.

Link Title refers to the name of the link as you want it to appear on your Web page.

Link (url) points to the location of the content, as in http://www.utsouthwestern.edu/neurology.htm. The
Text box gives you the opportunity to add introductory content, as in "Welcome to the Department of Neurology."

When you click OK , you'll return to the Quick Links page to review your choices. The up-down arrows
allow you to change the order of the links. When you click OK , your quick links will be incorporated into
your Web page. If you want to make changes or delete the link, highlight the link and click Edit or Delete .

Linking in Quick Links:

•  Click on “Add”

•  Enter the title of the link in the box provided

•  For pages within the CMA, click on “Browse Links” and search for the page you want.

•  For External links, copy/paste the link in or type it in the URL box.

•  Click “OK”

•  To add more Quicklinks, repeat steps 1-5; to end click “OK”

Choose type of link: link, text, or pop-up.

•  A link is a hyperlink to a page or document.

•  Text is plain text with no link associated with it.

•  A pop-up allows you to enter a hyperlink to another page in a new browser window to keep one
from losing their place in the UT Southwestern web site.

To Link Uploaded Documents:

•  Log into the CMA

•  Find the page you want to put the link on

•  Go into the section of the page you want the link to be in ( body text, left navigation, or
quick links)

•  Click on browse links (or insert link if you are in the body text)

•  Type the title of the document in the “keyword” box

•  In the bottom right hand corner you will see "Search by Content Type". Click on that
and select "Static Document". DO NOT search by your ID.

•  Click Search

•  Click on the title of the Document, which will link the document on your page

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Body Text

Body Text allows users to place or create content for the page. From this screen, select keywords that will
help identify your Web pages in search engines.

The Insert Image and Insert Link boxes allow users to add additional graphics or create links within the content.

If content already exists for your page, you may cut and paste and click OK to proceed or Cancel to discontinue.
If you click OK , you will return to the previous page. At this time you may review your page, cancel

Linking within the Body Text:

For Internal Links (pages created within the CMA):

•  Hi-lite the title or text you want to link

•  Click on the “Insert Link” button at the top of the page

•  You will now be able to browse for the page you want to link to by using
specific search criteria (keyword, content category, user id, type of page, etc.)

•  Put in your search criteria and click “search”

•  Find the page you want to link to in the list provided and click on the title of the page

•  The text you hi-lited will then change color and be underlined, indicating that it has
been linked

For External Links and faculty profiles :

•  Hi-lite the title or text you want to link

•  Click on the small Earth icon in the tool bar (this is the hyperlink icon)

•  Copy/paste the link in form the actual outside page or type it in.

•  Click “OK”

•  The text you hi-lited will then change color and be underlined, indicating that it has
been linked

Choose type of link: link, text, or pop-up.

•  A link is a hyperlink to a page or document.

•  Text is plain text with no link associated with it.

•  A pop-up allows you to enter a hyperlink to another page in a new browser window to keep one
from losing their place in the UT Southwestern web site.

To Link Uploaded Documents:

•  Log into the CMA

•  Find the page you want to put the link on

•  Go into the section of the page you want the link to be in ( body text, left navigation,
or quick links)

•  Click on browse links (or insert link if you are in the body text)

•  Type the title of the document in the “keyword” box

•  In the bottom right hand corner you will see "Search by Content Type". Click on that
and select "Static Document". DO NOT search by your ID.

•  Click Search

•  Click on the title of the Document, which will link the document on your page

To find out more on how to use the editor please click on the link below:

eWebEditPro User Guide

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Keywords

To attach a keyword to a page:

•  Put your department title in the “Keyword Filter” box. This will bring up your departmental keywords.

•  Choose a word in the top box and either double click on the word or use the “move keyword down”
button. This places the word(s) in the lower box and attaches it to the page.

•  Choose as many words as are appropriate for the page

•  Be very specific with which words you choose

•  Custom Keywords : If a keyword is not in your list you can add it by typing it into the custom
keyword box. You can add as many as you need. If you have multiple words just put a space in
between the words, no commas.